HEADS OF CENTRAL ADMINISTRATION AND THEIR DUTIES

JOB TITLE: MUNICIPAL CO-ORDINATING DIRECTOR

GRADE: DIRECTOR

NAME: E.GYAMFI AMEYAW

DEPT./UNIT: CENTRAL ADMINISTRATION

REPORTS TO: MUNICIPAL CHIEF EXECUTIVE

MAIN DUTIES

· Secretary to the Assembly

· Secretary to Municipal Tender Committee

· Secretary to MUSEC

· Coordinates the activities of both the Central Administration and Decentralised Departments

· Controls and supervises the finances of the Assembly

· Advises the Municipal Chief Executive and Assembly on administrative issues

· Appraises staff and promotes a certain category of officers up to category ‘C’

· Chairs MPCU

· Ensures submission of quarterly/Annual Administrative Reports to Regional Co-ordinating Council

· Provides speeches for Municipal Chief Executive and other dignitaries

· Signs all pay vouchers and cheques

· Initiates plans and programmes to achieve accelerated decentralization programmes in the Municipality

· Ensures effective implementation of policies/programmes of the Government and the Assembly

· Promotes capacity development of staff

· Member Audit Report Implementation Committee

· Performs such other functions that may be assigned by the Municipal Chief Executive, Regional Co-ordinating Director etc. from time to time.

SUPERVISION: Supervises the staff and activities and programmes of Decentralised Departments for efficient delivery of services

CONTACTS: Liaises with staff members, chiefs, opinion leaders, Decentralised and non Decentralised Departments and other stakeholders.

LIMIT OF AUTHORITY As may be determined by the Municipal Chief Executive and the rules and regulations of the Civil Service.

JOB TITLE: MUNICIPAL FINANCE OFFICE

GRADE: CHIEF ACCOUNTANT

NAME: SETH APPIAH

DEPT./UNIT: ACCOUNTS

REPORTS TO: MUN. CHIEF EXECUTIVE/MUN. CO-ORD DIRECTOR

MAIN DUTIES

· Keeps custody of all financial documents of the Assembly

· Prepares financial/accounting reports includin

g monthly trial balances and annual accounts and submit them to appropriate places

· Co-ordinates all financial transactions of the Assembly

· Provides financial data for the Assembly’s Annual Budgets Preparations

· Issues out value books for revenue collection

· Monitors performance of revenue collectors

· Signs all pay vouchers and cheques

· Ensures efficient functioning of the Accounts section of the Assembly

· Provides professional advise on all financial issues of the Assembly

· Tracks down defaulters of payment of rates, fees and licences etc.

· Organises financial documents and revenue collectors for auditing

· Assists Municipal Budget Analyst to review budgets and revenue and expenditure returns

· Preparation of rate bills for rate payers.

· Certifies LPO^s and F.E^s of departments

· Performs such other duties that may be assigned by MCE/MCD from time to time.

SUPERVISION: Supervises revenue staff and all staff of the Accounts section for effective performance.

CONTACTS: Liaises with financial institutions/debtors/creditors, business community, and other clientele of the Assembly.

LIMIT OF AUTHORITY As may be determined by Municipal Chief Executive/Municipal Co-ordinating Director and the rules and regulations of the service.

JOB TITLE: MUNICIPAL DEV’T PLANNING OFFICER

GRADE: PRINCIPAL DEV’T PLANNING OFFICER

NAME: AKUOKO ALFRED B.

DEPT./UNIT: MPCU

REPORTS TO: MUNICIPAL CO-ORD DIRECTOR

MAIN DUTIES

· Assists the Assembly and sub-structures in the initiation, formulation and implementation of projects and programmes.

· Initiates actions for the preparation of Medium Term Development Plans, and reviews and all related issues.

· Advises the Assembly on co-ordinating, monitoring and evaluation of all development plans.

· Monitors development projects/programmes with other staff members (MBA, ME etc.) and submits progress reports on them.

· Submits quarterly and annual progress reports to Regional Co-ord. Council.

· Prepares Annual Action Plans and Procurement Plans.

· Provides the Assembly with such information and data as necessary for formulation of Municipal Development Plans.

· Secretary to MPCU.

· Secretary to the Tender Reviews Board.

· Assists the MBA/MFO to prepare and review Annual Development Budgets.

· Member of Technical Evaluation Panel.

· Secretary to the Development Planning Sub-Committee of the Assembly.

· Co-ordinator of CBRDP Projects.

· Co-ordinator of MWST.

· Member, Statutory Planning Committee.

· Performs such other functions that may be assigned by the MCE, MCD etc. from time to time.

SUPERVISION: Supervises subordinates for effective performan

ce.

CONTACTS: Liaises with staff, heads of departments, contractors and clients of the Assembly.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the service.

JOB TITLE: MUNICIPAL BUDGET ANALYST

GRADE: PRINCIPAL BUDGEGT ANALYST

NAME: GODSON K. EHORKE

DEPT./UNIT: MPCU

REPORTS TO: MUNICIPAL CO-ORD DIRECTOR

MAIN DUTIES

· Collects and collates data from key sector units for budget preparation.

· Prepares budgets of the Assembly in liaison with MFO, MPO etc.

· Quarterly reviews Assembly budgets and submits report to management.

· Analyses revenue and expenditure returns and submit report to management.

· Member, monitoring and evaluation team of the Assembly’s. Projects/programmes.

· Desk Officer for Sister Cities Relationship.

· Serves as a member of Technical Evaluation Team.

· Performs such other duties that may be assigned by the MCE/MCD from time to time.

SUPERVISION: Supervises subordinates for effective performanc

e

CONTACTS: Liaises with MCE, MCD, Heads of Departments/Units, Staff Members and other stakeholders.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the service.

JOB TITLE: MUNICIPAL ENGINEER

GRADE: M.E.

NAME: JAMES NUNOO

DEPT./UNIT: WORKS SECTION

REPORTS TO: MUN. CO-ORD DIRECTOR/MUN. CHIEF EXECUTIVE

MAIN DUTIES

· Head of the Works Section of the Assembly

· Prepares estimates and bills of quantity for Assembly projects and other civil engineering works.

· Collaborates with MPO, MBA etc. to monitor and inspect A

ssembly projects and submit reports.

· Assist the monitoring team to prepare progress reports.

· Prepares contract certificates.

· Initiates the advertisement of Assembly projects/programmes in the dailies.

· Handles issues relating to project designs.

· Organizes inauguration of completed projects after they have been properly certified by the monitoring team of the Assembly as duly completed and handed over.

· Member, Statutory Planning Committee.

· Ensures that the Building Inspectorate unit functions effectively and efficiently to reduce springing up of unauthorized structures and that developers go by the approved specifications.

· Performs such other duties that may be assigned by the MCE/MCD from time to time.

SUPERVISION: Supervises the staff of the works section.

CONTACT: Liaises Heads of units, contractors, consultants and other st

akeholders.

LIMIT OF AUTHORITY: As may be determined by the MCD/MCE and the rules and regulations of the service.

JOB TITLE: DEPUTY MUN. CO-ORD. DIRECTOR I

GRADE: ADII^A

NAME: JOSEPH K.B. TANG

DEPT./UNIT: CENTRAL ADMINISTRATION

REPORTS TO: MUN. CO-ORD DIRECTOR

MAIN DUTIES

· Deputises for the MCD in his absence

· Prepares administrative reports

· Records minutes at meeting s of the Executive Committee and the general Assembly.

· Drafts responses to correspondence.

· Assists in appraising staff members.

· Drafts speeches for the consideration of MCD.

· Desk Officer for the Ghana School Feeding Programme.

· Records minutes of MUSEC Meetings

· Organizes management meetings

· Records minutes of ARIC Meetings

· Prepares training needs of staff.

· Member/Secretary, Procurement Unit.

· Focal Person for HIV/AIDS Programmes.

· Organizes quarterly Heads of Department meetings.

· Chairman, bungalow allocation committee.

· Performs such other duties that may be assigned by the MCE/MCD fr

om time to time.

SUPERVISION: Supervises subordinates for effective performance.

CONTACTS: Liaises with staff members MCE/MCD, Heads of Unit/Departments and other stakeholders.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the service.

JOB TITLE: DEPUTY MUN. CO-ORD. DIRECTOR II

GRADE: ADII^B

NAME: SAAKA ISSAH SADRAT

DEPT./UNIT: CENTRAL ADMINISTRATION

REPORTS TO: MUN. CO-ORD DIRECTOR/DMCD I

MAIN DUTIES

· Record minutes of meeting of the Executive Committee and the general Assembly.

· Drafts responses to correspondences.

· Records minutes of quarterly meetings of Heads of Departments and other meetings.

· Responsible for the administrative issues of the sub-structures

· Drafts speeches for the consideration of MCD/DMCD

· Assists in the organisation of staff durbars.

· Member/Secretary Municipal Assembly Education Fund.

· Secretary, Bulldozer/Grader Committee.

· Assists in the preparation of administrative reports

· Performs such other duties that may be assigned by the MCD/DMCD.

SUPERVISION: Supervises subordinates

CONTACTS: Liaises with staff members DMCD, MCD, Heads of Units etc.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the Civil Service.

JOB TITLE: CHIEF EXECUTIVE OFFICER

GRADE: C E O

NAME: JOHN K. FOBI

DEPT./UNIT: CENTRAL ADMINISTRATION

REPORTS TO: MUN. CO-ORD DIRECTOR/DMCD I

MAIN DUTIES

· Records Assembly Minutes

· Organizes staff durbars

· Dubs as protocol officer

· Records minutes of Heads of Departments meetings

· Drafts letters, memos etc.

· Prompts for faster dispatch of mails as well the attention of officers to incoming mails.

· Assists in preparation of quarterly/Annual Administration reports.

· Assists DMCD in appraising staff members.

· Ensures effective functioning of the main registry.

· Responsible for the placement and issues of service personnel and those on attachment.

· Responsible for welfare issues of the staff such as funerals, marriages etc.

· Ensure effective functioning of the confidential registry.

· Performs such other duties that may be assigned by the MCD/DMCD from time to time.

SUPERVISION: Supervises the registry staff and other subordinates.

CONTACTS: Liaises with staff members, MCD/DMCD, units heads.

LIMIT OF AUTHORITY: As may be determined by MCD and rules and regulations of the service.

JOB TITLE: PRINCIPAL PERSONNEL OFFICER

GRADE: P .P. O

NAME: SAMUEL AHENKORA

DEPT./UNIT: CENTRAL ADMINISTRATION

REPORTS TO: MUN. CO-ORD DIRECTOR/DMCD I

MAIN DUTIES

· Responsible for IPPD matters of the Central Administration.

· Responsible for matters on Staff Insurance, SSNIT, Contributions, and Staff Wages/Salaries

· Reports on the assumption of duty of officers on posting to the Assembly.

· Responsible for personnel functions of the Assembly.

· Member, transport fare committee.

· Requests for replacement of staff from the Head of Civil Service.

· Responds to requests for staff list from RCC, Head of Civil Service etc.

· Perform such other functions that may be assigned by MCD/DMCD from time to time.

SUPERVISION: Supervises subordinate staff.

CONTACTS: Liaises with staff members SSNIT and other clients.

LIMIT OF AUTHORITY: As may be determined by the MCD and the rules and re

gulations of the service.

JOB TITLE: SENIOR EXECUTIVE OFFICER

GRADE: S E O

NAME: M.I. LARTEY

DEPT./UNIT: CENTRAL ADMINISTRATION (REGISTRY)

REPORTS TO: CHIEF EXECUTIVE OFFICER

MAIN DUTIES

· Receives and dispatches mails.

· Files all documents/mails

· Sends action letters to schedule officers

· Sends float file to officers.

· Ensure effective functioning of the Registry.

· Assists in organisation of Assembly meetings and staff durbars.

· Responsible for the use of the Assembly Hall by interested organizations and groups.

· Prompts officers on B. U’s.

· Perform such other duties that may be assigned by MCD/DMCD from time to time.

SUPERVISION: Supervises registry staff and other subordinates.

CONTACTS: Liaises with CEO/DMCD, unit heads.

LIMIT OF AUTHORITY: As may be determined by MCD/CEO and rules and regulations of the service.

JOB TITLE: MUNICIPAL ENVIRONMENTAL HEALTH OFFICER

GRADE: ASST. CHIEF ENVIRONMENTAL HEALTH OFFICER

NAME: S. K. OPOKU

DEPT/UNIT: ENVIRONMENTAL HEALTH UNIT

REPORTS TO: MUNICIPAL CO-ORDINATING DIRECTOR

MAIN DUTIES

· Takes care of day-to-day administration of the Unit.

· Advices the Assembly on health and sanitation issues.

· Supervises all Environmental Health Officers and Sanitary Labourers in the Municipality.

· Conducts health inspection in all premises.

· Inspects and advises on food hygiene.

· Ensures that wholesome meat and food are sold to the public.

· Register and issues certificates to food vendors.

· Collects and collates data on sanitation.

· Prepares sanitation reports.

· Organizes preparation of sanitation plans for implementation.

· Undertakes education on health issues in collaboration with relevant agencies.

· Prosecutes sanitary offenders.

· Member of Statutory Planning Committee.

· Performs any other duties that may be assigned by the MCE/MCD from time to time.

SUPERVISION: Supervises the activities of subordinates.

CONTACTS: Liaises with landlords, food vendors, health agencies and other stakeholders.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the service.

JOB TITLE: MUNICIPAL LOCAL GOVERNMENT INSPECTOR

GRADE: CHIEF LOCAL GOV’T INSPECTOR

NAME: J. O. APPIAH

DEPT/UNIT: INTERNAL AUDIT UNIT

REPORTS TO: MCD/MFO

MAIN DUTIES:

· Responsible for pre-auditing of all Central Administration payment vouchers.

· Regularly inspects the books of all revenue collectors.

· Assist in preparation of Fee Fixing Resolution and Budgets.

· Audits the accounts of the Sub-Structures of the Assembly.

· Assists the MFO and Chief Revenue Superintendent in the supervision and monitoring of revenue collection for the Assembly.

· Submits quarterly reports to Management of the Assembly / Presiding Member.

· Performs any other duties that may be assigned by the MCE/MCD/MFO from time to time.

SUPERVISION: Supervises activities of subordinates.

CONTACTS: Liaises with Sub-Structures, revenue staff and other stakeholders.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and reg

ulations of the service.

JOB TITLE: WORKS SUPRINTENDENT

GRADE: CHIEF WORKS SUPRINTENDENT

NAME: RANSFORD TWENE

DEPT/UNIT: WORKS UNIT

REPORTS TO: MCD/ME

MAIN DUTIES

· Responsible for the effective operation of the Assembly’s works yard.

· Organizes and supervises the maintenance works on the Assembly’s

building estates.

· Assists in carrying out the Assembly’s self-initiated projects.

· Ensures that detected faults on the Assembly’s buildings/offices are corrected.

· Assists in appraising all staff of the works yard.

· Performs any other duties that may be assigned by the MCE/MCD/ME from time to time.

SUPERVISION: Supervises the staff of the works yard.

CONTACTS: Liaises with the staff members and stakeholders.

LIMIT OF AUTHORITY: As may be determined by MCE/MCD and rules and regulations of the service.

POSITION: PRESIDING MEMBER

NAME: HON. OTU ESSEL

DEPT/UNIT: SUNYANI MUNICIPAL ASSEMBLY

DUTIES:

1. Acts as the speaker of the Assembly.

2. Presides over all Assembly meetings.

3. Convenes all Assembly meetings.

4. Chairman of Public Complaints Committee

5. Represents the Assembly at various meetings and functions in and outside Ghana.

6. Attend to correspondences on issues relating to the Assembly

7. Represents the Assembly on Regional Lands Commission

8. Advises the MCE and Management of the Assembly on programmes/projects.

9. Performs any other function that the Assembly may determine.